Private Events FAQs
Answers to frequently asked questions about private events.
Home Private Events Private Events FAQs
Request Details

Questions You May Be Asking:

To ensure the best possible client experience, VisArts is currently pausing new event bookings and venue tours through September 30, 2026 while we implement operational improvements and prepare for our next booking season.

If you’re interested in hosting an event after October 1, 2026, we encourage you to complete our Event Inquiry Form to join our waitlist. Beginning October 1, our Private Events team will contact prospective clients in the order inquiries are received to discuss availability and next steps.

At this time, we are not accepting new reservations. Please submit an Event Inquiry Form to join our waitlist. Once bookings reopen, our team will contact prospective clients regarding availability and next steps.

Venue tours are currently paused through September 30, 2026. If you’re planning an event after October 1, please complete our Event Inquiry Form to join our waitlist. Our team will begin scheduling tours and contacting clients beginning October 1.

 

VisArts is currently pausing new event bookings and venue tours through September 30, 2026 as we implement operational improvements and prepare for our next booking season.

If you’re interested in hosting an event after October 1, 2026, please complete our Event Inquiry Form to join our waitlist. Beginning October 1, our Private Events team will contact prospective clients in the order inquiries are received to discuss availability, schedule venue tours, and review next steps.

At this time, dates are not being reserved or held during the booking pause.

No. All inquiries submitted through our Event Inquiry Form will be placed on our waitlist. Our team will contact prospective clients beginning October 1, 2026.

Yes. This temporary pause only affects new bookings and venue tours. All currently contracted events will continue as scheduled.

Our Buchanan Room seats up to 160 guests with room for dancing, 190 without a dance floor, or 230 standing.

 
 

Buchanan Room events may run until midnight. Rooftop events must end at 10 PM.

 
 

Yes. Our Rooftop is an add-on outdoor space for your event; it’s automatically held for your event when you book the Buchanan Room. Use of the Rooftop is weather dependent and the number of guests is the same as in the Buchanan Room.

 
 

Yes. All of our spaces, including the Buchanan Room and Rooftop, are fully accessible. See our Accessibility page for additional information.

 
 

VisArts’ galleries are a popular destination and, to ensure a more private event experience, we recommend considering an evening or weekend time slot. Our galleries are open Wednesday-Thursday and Saturday-Sunday from 12-4 PM and Friday from 12-8 PM. For an additional fee, we can offer the exclusive use of the Floor 2 galleries and Artists’ Concourse during your event.

When summer camp is in session, Monday-Friday events must start at 5 PM or later. All events must end by midnight.

Event décor may not be adhered to any walls or windows. We don’t allow the use of glitter, non-compostable confetti, or animals used as décor.

Montgomery County bans the use of fireworks, including sparklers.

Only licensed and insured vendors may suspend décor from our ceiling and rafters; vendors must be approved by VisArts in advance.

We do allow real candles, provided that the candles are covered by a glass container and the flame doesn’t extend past the glass. We don’t allow the use of live flames on the floor or window sills of the Buchanan Room.

 

No. VisArts requires the use of one of our approved caterers. We have more than twenty approved caterers to fit a variety of cuisines, service styles, and price points.

 

Yes. You may provide your own alcohol, provided it’s served by the full-service caterer’s staff. VisArts doesn’t allow beer kegs or drinking shots.

 

Yes, we have more than twenty approved caterers to fit a variety of cuisines, service styles, and price points. See our list of approved caterers.

 

Yes. VisArts can transform any event into an exceptionally engaging special occasion with the addition of a custom art activity. The possibilities are practically endless! Tell us what you’re looking for and we’ll tailor an art project for your team or guests.

 

Ready to learn more?

Reach out to request details. We would love to hear from you.

Request Details