FAQ for Artists
How do I apply?
Applications are accepted via Zapplication only. No slides, CD’s of images, or other envelopes, packages or boxes will be reviewed or returned.
What fees are involved?
There is an application fee that is paid at the time of application. This is a non-refundable fee paid by everyone who applies to the show. If you are invited to exhibit at the show you will purchase your booth space in order to confirm your acceptance.
I missed the application deadline, can I still apply for this year’s show? I didn’t apply, can I still get in to this year’s show?
This is a juried art show, every artist who exhibits goes through the jury process. If your application was not received by the deadline and you were not included in the jurying, we are unable to invite you to exhibit with us.
I was notified that I was accepted, what do I need to do?
If you are notified via email through Zapplication that you have been accepted to this year’s show, you will need to accept the invitation and then purchase and pay for your booth space to confirm your acceptance. If you will not be able to exhibit with us after all, you also have the option to decline your invitation through Zapplication.
I was notified that I am on the alternate list/wait list for this year’s show, what do I need to do?
The email you received through Zapplication regarding the alternate list will have several options. Please reply to that email with your preference of remaining on the alternate list until show time, remaining on the alternate list until a particular date, or asking to be removed from the alternate list.
Where am I on the wait list? What are the chances I will be called off the wait list?
We call artists off of the wait list by category and there is no accurate way for us to tell whether you will be called off the list. The first round of calls off of the wait list will be made just after the confirmation deadline for artists who were invited initially. Other calls will be made as cancellations come in. There may be a final round of calls made in the days just before the show based on booth availability and predicted weather conditions.
I submitted a booth request, will you be able to accommodate me? I exhibited with you before, will I be able to get the same booth location?
We do our best to accommodate any booth requests made, however we do not guarantee that we will be able to do so.
Is electricity available?
Due to the outdoor location there is NO electricity at any of our booths. We do not allow generators (except for food vendors).
When and how will I be notified of my booth location?
Layout for the show is usually completed by early April, you will receive an email with the booth number and map of the show.
When is set-up?
Set up and check in for the show begins on Saturday from 4am to 8am. Staff will be working to mark the streets starting at 2am. Set up and check begin at 4am.
I have a very large/tall truck, do I need to notify you before I arrive?
We so appreciate knowing that in advance of set-up. Please send an email with details to firstname.lastname@example.org
What do I do if there is a problem with my booth location?
Please find a staff member with a radio and bring it to their attention, they will contact Robin Markowitz the Festival Director.
Can I get assistance with setting up or tearing down my booth?
Unfortunately, there is not enough staff available for us to offer this service. Occasionally individual members know someone who may be willing to assist you. Please contact Robin Markowitz via email if you are interested in this.
Something has come up and I cannot attend the show, am I able to send an assistant to work my booth?
As stated on our application, the Rockville Arts Festival requires the artist to be at the show.
May I sleep in my trailer in the Artist Parking Lot?
Yes you can sleep in the trailer, keep in mind there are no electric or water hookups.